3. Paying Bills/Invoices in Xero

1. Find the bills that you are going to pay - most bills are paid 45-60 days from date of issue.

- Those that must be paid on time include AusPost, ILG, CUB (Fosters), Lion (Tooheys), ALM, Cedar Crated & MailCall (to get $11 Admin fee wiped).

- Those that need to be paid approx 30 days include Stone & Wood and 4 Pines

2. Login to Xero

3. On the Dashboard (Homepage) click on Bills you need to pay - then click Awaiting Payment

4. Check if any discounts/credits need to be applied to invoices (see Invoices with Discounts/Credits to be applied at bottom of this page). After these have been applied refresh the page.

5. Use the invoice number to find & select the relevant bills e.g. Experience It Invoice is 6914 so I [Ctrl + F} 6914

6. Select all bills that you wish to pay

7. Click Batch Payment near the top of the screen and OK

8. Enter in the Payment Date as the date you will make the payment, invoice are paid fro the Master account so select this as the Bank Account, under details enter BC SUPPLIERS[DATE] e.g. BC SUPPLIERS191115

9. Check the bank accounts and payment amounts for each Invoice are correct - if there are not bank details enter this in in the format BSB ACCOUNTNUMBER e.g. 112879 105685085 - with Details as BEER CARTEL

10. Once everything is correct click Make Payments - if there is an issue simply hit Cancel and go back to the Dashboard and start again.

11. If everything is fine click Export Batch File

12. Save the file in Dropbox\Geoff and Rich Private Folder\Xero\Suppliers

Payment via CBA

1. Log into CBA.com.au - select Transfers & BPAY>Transfer Groups & Import Files

2. For Import Group click Choose File - Find the file you previously saved in Dropbox\Geoff and Rich Private Folder\Xero\Suppliers with today's date and click IMPORT

3. If everything is fine click Make a Payment

4. For Description on your statement type BC SUPPLIERSDATE e.g. BC SUPPLIERS191115 - click Next

5. Click PAY

6. Print the receipt printing the same amount of copies as there are suppliers being paid e.g. 3 Suppliers = 3 Copies

7. Staple each Supplier invoice against the printed receipt - receipt is placed behind the invoice. Stamp each invoice with paid

8. Go back into Xero and select Send Remittance - if any suppliers are missing email addresses enter this in and click send

9. File paid invoice in Accounts cabinet behind Richard

Process Complete

Invoices with Discounts/Credits to be applied

Discounts/Credits need to be applied prior to payment of invoices.

For Discounts open the invoice that is to be discounted in a new window from the Awaiting Payment page within Xero. Click edit and add an additional line which has the discount (written as a negative number), e.g. Mailcall offer a $11 discount if paid on time. For this a line item Discount -$11 to account Freight would be created. The account the discount is applied to is the same as the account the original invoice was applied to.

For Credits open the credit in a new window from the Awaiting Payment page within Xero, then click allocate credit and choose the invoice you wish to allocate the credit against.