Updating Retail Rate for Staff

Every year the retail award that staff payments are made under increases. To determine the increase contact the National Retailers Association and ask for an updated Retail Award Rate for the new financial year (may also be accessible from Fair Work Australia. We have access to legal advice from the NRA through our LSANSW Liquor Stores Association New South Wales membership - you will need to mention this and that the membership is under Porters Liquor Artarmon.

Normally the updated General Retail Award is provided to the LSA and found here.

To contact the www.nra.net.au NRA to get the latest General Retail Industry Award call 07 3240 0100 - our membership is via Liquor Stores Association NSW - Porters Artarmon.

To update the rate in Xero go to Settings > Payroll Settings > Pay Items.

Click on the line items (4 casual rates) for the previous year e.g. 2017 and update the date to the following year e.g. 2018 then update the wage rate and click save.

Display Name is Earnings Name e.g. Casual - Level 1 - Adult - Pub Holiday YYYY

Earnings Category is Ordinary time Earnings

Rate Type is Rate Per Unit

Type of Unit is Hours

Rate Per Unit is the Hourly Rate e.g. 53.46

Expense Account: 68800 Wages and Salaries

Reportable as W1 on Activity Statement should be ticked

If need to update the Pay Template for Employees - only needed if there are new line items being added/removed

To do this go to Payroll>Employees and select the specific employee.

Go to Employment and update Ordinary Earnings Rate to the new Employee earnings rate. Click Save.

Click Add Earnings Line.

Find the earnings rates that has just been created e.g. Casual - Level 1 - Adult YYYY- select Use Earnings Rate and click OK.

Repeat for each rate (Standard, Saturday, Sunday).

Once each new rate has been added, delete the old earnings rate by clicking the x for each and click Save.

Repeat for each employee.

Once the new rates have been entered and the pay templates updated then the pay run for the new financial year can be run. Note in the final week of the financial year there will be overlap where part of the week is paid with the old rate and part of the week paid with the new rate. If an employee has worked both before and after the financial year then for the pay run they will need to have both the new and old earnings rate e.g. 5 hours as Casual - Level 1 - Adult 2015 and 5 hours as Casual - Level 1 - Adult 2016. To do this in their pay run click Add Earnings Line and select the earnings type missing e.g. Casual - Level 1 - Adult 2015.