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Once orders have been processed and picked they ALL need to be checked by a separate person and weights determined to allow Australia Post Labels to be created. If you are the person who picked the order a separate person must check it off. The use of a second person is so that a "fresh set of eyes" looks over the order and checks what has been picked.
Checking of an Online Order
To check off an order the following must be done:
1. Check all the products picked are correct size, vintage, format and quantity. For glassware ensure that the glass is in good condition and has no defects.
2. Place 2 ticks for each product once you have checked it. One tick next to the product name and the other tick next to the quantity.
3. Repeat step 2 for all products on the order invoice.
4. Read the Comments box for an special comments that may need to be taken into account.
5. Add a circled parcel weight to the bottom of the invoice based on the guidelines below.
If there are multiple boxes this should be indicated e.g. for 2 boxes that are 12 kg you would write 2 x 12, for an order with one 6 kg and one 12 kg box you would write 1 x 6 and 1 x 12 - with the weights for each parcel circled.
Beer Weights (Bottle Weights)
4 pack of 330ml = 2 kg
6 pack of 330ml = 3 kg
12 pack of 330ml = 6 kg
12 pack of 330ml with wooden box = 7 kg
24 pack of 330ml = 12 kg
6 of 500ml = 5 kg
12 of 500ml = 12 kg
20 x 500ml = 18kg
12 x 750ml = 15kg
Mixed packs e.g. 4 beers + 1 glass = 3kg
Mix of beers take into consideration
330ml = 500 grams
500 ml = 800 grams
750ml = 1.3 kg
Glassware Weights
1 - 3 standard size glasses = 1 kg
4 - 6 standard size glasses = 2 kg
Steins = 1kg each
6. Once all products have been checked and you are happy they are correct, check that the correct box(es) has been chosen to pack the products.
7. Ensure that the box(es) has the order number marked on the top left corner of the smallest size of the box. If multiple boxes are being used then place the order number on each box and next to the order number indicate what box number, e.g. if order 15698 had 3 boxes then the following would be marked 15698/1, 15698/2 and 15698/3 to represent 1 of 3, 2 of 3 and 3 of 3.
8. Write your initials at the bottom of the invoice grid box to mark who has checked off the order. This allows us to know who checked the order off in case there are any discrepancies and there are customer enquiries.
9. Checking completed.
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